An urgent message to members

As some of you may know the club and HQ (the Plough) have started to deliver free veg + fruit boxes to people in the community who are struggling to obtain fresh food (links below). The team have been crowd funding to pay for it and we chipped in £250 from the club account, the maximum that the committee can authorise without a club vote.

The demand is so high, we now want to ramp this up to 2 then 3 deliveries a week for the next 9 weeks. To do so we are applying for a grant from the Quartet Community Foundation as a partnership.

However, given the lockdown and short timescales, it’s impossible for us to hold an EGM to vote on anything and, as discussed at many previous meetings, online voting comes with a whole host of issues. Given the unprecedented nature and seriousness of the situation, WE ARE THEREFORE WRITING TO ASK FOR THE CLUB’S APPROVAL FOR THE COMMITTEE (Jody, Sal and Vern and Reps Steve T, Bex and Ian) TO ACT ON YOUR BEHALF.

The main decisions to be made are;

Do we enter into the partnership grant application? The committee feel that it seems right to pull together to support our members and community through such a rough time. We’ve discussed a number of potential issues with Kimmer, who’s working on the grant application, and are satisfied that there’s little or no risk to the club financially or legally.

Do we donate more than the £250 donated already? The veg box team have asked for a further £750, which would constitute 10% of the total budget. Again us committee folk feel that this is exactly the kind of thing we should be doing with our dosh, which we’ve been sitting on since our 2017 tournament. We can easily fundraise again when this is all over, and have a good record of making money on our tournaments.

Kim wants to submit the application on Monday morning. IN LIEU OF A QUORATE VOTE, WE ARE THEREFORE ASKING FOR ANY OBJECTIONS TO US SAYING YES TO THE TWO QUESTIONS ABOVE TO BE SENT TO US BY 9AM MONDAY.

We’re effectively asking you to override the constitution and trust us to make sensible, informed decisions that align with the club’s ethos and are what we believe the club would want. If any objections are raised, we will rethink how we might be able to get the club to vote on this, accepting that this will delay the grant application. Feedback/objections can be given to any of the committee/reps, or webgimp@eastoncowfolk.org.uk, or comment below.

PLEASE CAN ALL TEAM CAPTAINS/REPS ETC SHARE THIS ON ALL CHANNELS POSSIBLE ASAP.

Cheers,
Sally FW
Easton Cowboys and Cowgirls secretary

P.S…

To order a box:
https://forms.gle/sSfbzHNp6VFDMUs46

To volunteer your time:
https://forms.gle/y4HkxmPfSFLVU7fo8

To donate and spread the word:
www.fundsurfer.com/crowdfund/community-care-package